School Operations Manager
Rejoice School of Ballet is seeking a part-time (15-20 hours a week) School Operations Manager.
The role of the School Operations Manager is to ensure efficient and effective operations of the office that supports and enhances the work of Rejoice Ministries as well as manage the operational needs of the school.
Responsibilities:
Reception
Office Administration
Finance & Operations
Programs & Performances
Board Support
To apply, please email a cover letter and resume to office@rejoiceballet.com
The role of the School Operations Manager is to ensure efficient and effective operations of the office that supports and enhances the work of Rejoice Ministries as well as manage the operational needs of the school.
Responsibilities:
Reception
- Exemplify Rejoice values when answering general phone inquiries and when engaging visitors in the office.
- Reply to general information requests in a timely manner with accurate information.
Office Administration
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Sort incoming mail and deliveries for distribution
- Prepare and send outgoing faxes, mail, and courier parcels
- Forward incoming voice mail and general e-mails to the appropriate staff member
- Purchase, receive and store the office supplies ensuring that basic supplies are always available
- Provide secretarial and administrative support to leadership, staff and faculty
Finance & Operations
- Using computer software manage the receipt, tracking, collections and reporting of accounts receivables (tuition and fees).
- Produce monthly accounts receivables (tuition and fees) report that includes action taken on all past due accounts.
- Reconcile accounts receivables for all locations ensuring timeliness and accuracy of information.
Programs & Performances
- Establish, communicate and manage procedures for maintaining program supplies, dancewear and class snacks ensuring that supplies are always available
- Establish and facilitate the procedures for distribution and collection of dancewear
- Provide general and administrative support for performances as needed including but not limited to planning and communicating rehearsal schedules.
- Manage the scheduling, planning and communication for the 4Pillars programs.
- Recruit and manage Teaching Assistants via the Belmont Work Study Program and other organizations.
Board Support
- Assist Executive Director in preparing, printing, and distributing reports for Board meetings
- Provide administrative support to committees as needed.
To apply, please email a cover letter and resume to office@rejoiceballet.com